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Large or small, regulated or unregulated, TextGuard provides a complete and comprehensive mobile messaging compliance service. Our solutions will ensure that your company is compliant with all current and future industry regulations and e-discovery requirements, including those established by FINRA, FSA, IIROC, SEC, FRCP, and GLBA.
Banks, brokerage firms, stock exchanges, insurance companies and hedge fund companies all need to meet specific regulations in regards to mobile electronic communications, and TextGuard can readily provide solutions to ensure that your company complies with the legislation that applies to your industry and the mobile mandate’s implied.
• Meet Compliance Requirements Regardless
of the industry a company is in, without adequate procedures in place to protect sensitive client and company information, you could be open to liability. Whether for legal protection, to comply with regulations or to ensure proper evidentiary discover, you need an end-to-end message archiving and reporting system that is flexible enough to meet both your present and future requirements.
TextGuard offers a complete, scalable and adaptable solution for your mobile electronic communication compliance needs. From a simple Smartphone, (Windows, Blackberry or Android) message archiving, monitoring, alerting and reporting system to an end-to-end mobile compliant enterprise solution, TextGuard’s solutions can be delivered as a SaaS solution or “on-premises”.
• Protect Your Company
Mobile device communications, including Smartphone SMS messaging, Blackberry PIN to PIN messaging and Blackberry Messenger is the new way for companies and individuals to communicate with each other. However, this new technology can result in a large liability for these companies should a problem arise. In order to protect the confidential and proprietary data, each company requires a system to archive and monitor all electronic communications made within their system.
Instead of a complicated, difficult to use solution, TextGuard provides a simple mobile compliance platform so an enterprise can easily manage their company’s electronic communication archiving, reporting, monitoring and alerting requirements. TextGuard is available for installation and integration with your current email archiving solution or can be hosted as a SaaS model. With our electronic mobile communication compliance software solution, your company’s mobile communications are secure and encrypted. Regardless of what type of messaging compliance system your company needs, TextGuard is capable and available to have you in compliance within days.
• Monitor Your Staff
It is imperative that a company has the ability to monitor their employee’s communications and location. TextGuard provides a service that allows a company to monitor the mobile communications (Blackberry, Windows and Android) of their employee’s as well as their location. Using TextGuard’s technology you can keep track employee’s movements daily, weekly or monthly to ensure efficiency, as well as responding quickly to compliance issues or threats.
TextGuard gives an enterprise end-to-end tracking and location abilities which you can utilize to find the location of an employee’s mobile device as well as provide remote locking if a device becomes lost or stolen. Additionally, TextGuard provides functionality for ethical wall maintenance, so you can block calls between departments or individuals. Extensive reporting features provide you with information on your employee’s movements and communications, as well as alerts that can be sent to your security team when rules are compromised.
• Locate Lost Mobile Devices
TextGuard can help you quickly locate a lost or stolen device, and if necessary the information contained on this device can be quickly erased to ensure that the sensitive and confidential data is not compromised. This functionality is operational as soon as TextGuard’s software solution is loaded on the mobile device, which can be done OTA (‘over the air’).
With the size of today’s devices, it is quite common for an employee to lose their mobile device. Unfortunately, due to the fact that an employee’s device may contain sensitive company or client information, every business, large or small, has to take the necessary steps to protect their data and their reputation. |
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| Financial Industry Solutions |
In the financial industry decisions must be made quickly and acted upon immediately. With this need, mobile devices and instant electronic communication has become the standard for communications. However, this increase in efficiency has also created a large liability for many companies. Mobile Smartphone Messaging, SMS texting, Blackberry Instant Messenger and PIN-to-PIN electronic communications must be archived and monitored in order to protect your organization from legal action resulting in larges fines and a damaged reputation.
Electronic communication compliance is managed by multiple agencies including FINRA, GLBA, IIROC, NASD, FSA and HIPPA . These associations are focused on ensuring the protection of client information and ensuring that the client has legal standing should an order not be executed as requested. As such, these agencies require that all electronic communications are archived in case of a future discrepancy. Mobile electronic communication compliance mandates include text (SMS) messages, Smartphone Instant Messages, Blackberry Messenger and PIN-to-PIN communications.
Preventing staff from using mobile communications is not the answer, as the enterprise is still responsible should an employee not comply and a legality arise. (See http://www.sec.gov/litigation/admin/2009/34-60059.pdf) Allowing your employees use of mobile communication will increase productivity and offer your clients a higher level of customer service. Once you have TextGuard’s complete electronic communication archiving, monitoring, alerting and reporting solution installed, you will have the tools to ensure mobile messaging compliance while providing your staff with the competitive advantage of using their mobile devices to communicate.
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| Government Agency Solutions |
All branches of the government deal with sensitive information, which means that any communications made within an organization or to other agencies need to be secure and safely stored. TextGuard’s solutions can offer high level protection and archiving and monitoring services so your agency is regulatory compliant.
Our client program is virtually invisible and can install over-the air on the mobile devices of your staff, allowing discreet monitoring of electronic communications sent and received. You can also use the same technology to locate a misplaced device, back-up important files or erase the data on a device when an employee leaves, or should the device become compromised.
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| Heath Care Industry Solutions |
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Today’s health care professionals have a new weapon which allows them to communicate and react quickly in emergency situations: mobile communications. The new generation of Blackberrys, PDAs and Smartphones let medical professionals and administrative staff communicate quickly and easily. Sometimes a life can hang in the balance, and being able to contact medical professionals quickly can make the difference. Additionally, the communication of a client’s personal information must be protected, and conversations need to be stored and monitored in case of future inquiries.
All organizations within the healthcare industry (including insurance providers) are bound by the legislation of the Health Insurance Portability and Accountability Act (HIPAA). Part II of the Act, which was established in 1996, outlines the rules for the electronic transmission of patient information. Companies who do not follow protocol can face severe fines of up to $250,000 and up to 10 years in jail.
With TextGuard’s Enterprise compliance solutions, all healthcare and insurance companies can make use of text, SMS and Blackberry PIN-to-PIN messaging while complying with regulations established by HIPAA by storing, monitoring and having the ability to review messages in a secure environment.
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| Legal Industry Solutions |
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Companies operating in the legal industry are required to abide by the rules of discovery and disclosure when working on legal cases. These rules are outlined by the Federal Rules of Civil Procedures (FRCP), and non-compliance of these rules can lead to the dismissal or loss of a case, severe fines or disbarment for the employee involved.
Lawyers, clerks and other legal staff regularly make use of Smartphone and Blackberry PIN-to-PIN messaging in order to stay on top of cases in the competitive industry of law. Maintaining competitiveness and an image for getting the job done is paramount in this fast-paced industry, however at the same time firms must take measures to protect themselves.
TextGuard’s compliance solutions give a legal firm the tools to maintain an archive all mobile communications made into and out of mobile devices in the network. Additionally the software can ensure that ethical walls are maintained and monitored. TextGuard makes compliance reporting simple, and firm can use the service to ensure the proper use of devices as well as to check on the efficiency of the attorney’s and their responsiveness to their clients. TextGuard offers a complete e-discovery compliance package that is customizable to any law firm.
TextGuard provides a robust mobile communication compliance solution which is fully customizable and will integrate with any existing email archiving and compliance solution.
Please click here for more information or to have a representative contact you .
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